GearDex

GearDex is a camera gear inventory for photographers, videographers, and studios, on the web and now as a native macOS app.

GearDex is an inventory and workflow app for camera equipment. It is built for photographers, videographers, and studios who want one reliable record of what they own, what it is worth, and where it is.

Each item in the gear library can hold its brand and model, serial number, mount, photos, purchase date and price, current market value, condition, storage location, and notes. The library has dedicated sections for cameras, lenses, accessories, filters, and drones, and drone records include FAA registration and Remote ID fields. Record Readiness shows which items are missing details such as a photo, serial number, or receipt.

Getting an existing list into GearDex takes little effort. Smart Add reads a plain sentence or a photo and turns it into gear records for you to review. CSV import uses templates for each gear type and checks every row before saving. Every plan can export a full account backup as ZIP, JSON, or CSV.

On Pro, GearDex attaches receipts, warranty cards, manuals, and insurance policies to the items they belong to and sends alerts before a warranty expires. Reports show value trends, breakdowns by category and brand, and insurance coverage, with a one-click insurance PDF. The rig builder groups bodies, lenses, and accessories, totals weight and value, and prints QR labels that open the item's page when scanned.

Shoot planning covers locations, call sheets and crew contacts, moodboards, checklists, weather, and sun, moon, and tide times. Pro adds a shot list workspace, packing manifests, a production readiness check, a unified day timeline, and PDF export. Iris, the built-in AI assistant, answers questions about your own kit, checks lens-to-camera mount compatibility, drafts shot lists and gear descriptions, and on Pro reviews a shoot plan for gear conflicts and missing essentials. Iris suggests changes but does not edit anything without your approval.

Showcases publish selected gear as a public page with retailer links, and My Kit Snapshot creates a shareable image of up to 12 items. Pro adds resale listings formatted for eBay, Facebook, and Reddit. The Studio plan adds loan tracking, maintenance scheduling, an availability board, team workspaces with permissions, and an API with webhooks and an MCP adapter.

GearDex runs in modern browsers on phones, tablets, and computers, and as a native app for Apple Silicon and Intel Macs running macOS 13 or later. Starter is free for up to 25 items.

What's new in 3.5:

GearDex web app 3.5 was released on September 5, 2026. It adds free My Kit Snapshots and Record Readiness for every account, a Unified Timeline and Iris Prep Review for shoot day on the Pro and Studio plans, and an Availability Board on Studio.

Platforms:

GearDex works in any modern browser and as a native macOS app (download at https://geardex.app/download), for Apple Silicon and Intel Macs on macOS 13 or later. There is no iOS app; on iPhone and iPad the web app can be added to the home screen.

Pricing:

Freemium. Starter is free for up to 25 items. Pro costs $39 a year and Studio costs $179 a year. Every plan can export its data.

Who makes it:

GearDex was founded in 2025 in Irvine, California, by photographer and developer Dylan Andersen. Contact: geardex.help@gmail.com